Calendars 🗓

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Calendar tools such as Google Calendar and Outlook Calendar simplify organization and scheduling. Checking employees’ availability and seeing responses to invites is helpful when planning events.

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The Challenge of Calendaring for Thousands of Employees 📑

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Calendaring for hundreds or thousands of employees can become very complicated. Below we will detail some common problems that occur when calendaring for your team.

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1. Keeping track of employee availability

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• When calendaring for many employees, it can be difficult to keep track of everyone’s availability. This becomes more complicated with employees who are located in various time zones.

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2. Scheduling conflicts

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• Scheduling conflicts are sure to arise as calendars conflict. This makes it hard to plan company-wide events that everyone has the opportunity to join. 

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3. Keeping up with changes

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• Changes in employees' availability can be difficult to track when planning events. Once invites are sent, it’s also hard to communicate last-minute changes that may occur. 

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4. Integrating with other systems

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• No matter how organized a calendar system is, it can be hard to integrate with other tools and systems. Event communications should happen not only through the calendar but also in the tools employees use daily such asSlack.

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These challenges significantly reduce productivity and make organizing an event tedious and expensive. That’s where Epoch comes in.

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What is Epoch? 🤔

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Epoch is an Employee Engagement platform used by people teams at Reddit, Asana, and more. Any internal event like workshops, All Hands, holiday celebrations, that need email, Slack announcements and reminders, to calendaring and reporting - it is all centralized on Epoch. On top of impactful engagement and feedback analytics, Epoch provides a simple way to communicate and promote events to your workforce through Slack, helping events reach employees where they prefer to receive messages.

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Epoch + Calendars: A Match Made For People & Communications Leaders 🤝

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Epoch is an essential tool for people and internal communications leaders.

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Marrying Epoch with your calendar takes a best-of-breed approach in communications management for events - enabling teams to automate invitations, update event details with one click, and send reminders as well as feedback surveys to employees directly within their calendars. 

Event changes on Epoch that impact location, start/end times, or other changes will be pushed to existing calendar invites. Employees are able to change their event status on the Epoch web app, Slack, or the calendar (all 3 are connected). You can even create multi-day events on Epoch and have them sent straight to employees’ calendars.

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Customer Results 💙

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With our built-in calendar invites, you can ensure that employees will get notified, boosting attendance atcompany events. Leveraging Slack communities, we enable teams to automate promotions and invitations for events to their intended audiences. 

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Teams using Epoch have seen positive impacts in event engagement while reducing time spent managing and promoting events by over 70%. Udemy used Epoch to scale its inclusive culture, driving 89% participation, and Modus Create successfully scaled a global events program across 15 timezones.

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Increase productivity and connection among employees through company culture with Epoch. Curious to learn more? Book a demo today!